Orano Solutions platform data privacy notice

 

This notice  applies to personal data provided by individuals themselves or by others  to the Orano Group ( hereafter referred to as « Orano »).

This notice describes  why Orano (the data controller) needs to collect your data, how your data will be used and protected, how long your data will be kept for, and what your rights are.

 

1/ Purpose(s) of the processing and legal basis

Orano and its Marketing and New Nuclear Department (hereafter referred to as "M2N") have decided to set up a mobile and web platform (Orano Solutions) for Orano’s employees and the employees of its clients, partners, and certain professional or regulatory organizations. The purposes of this are as follows:

  • To manage access to the platform by Orano’s employees and the authorized employees of its client companies, partners, and certain professional or regulatory organizations;
  • To prepare and manage solution datasheets and the associated documentation, and to allow access to information for authorized Orano’s employees;
  • To enable sales representatives to contact Orano if a client has a technical query or a sales enquiry;
  • To provide materials and waste management support for companies that have signed up for this service with Orano;
  • To analyze anonymized user feedback to establish whether users have been able to find the information they need, and to enhance and further develop the platform, keywords, interface, and user’s experience;
  • To select and monitor updates to specific datasheets by authorized employees of its client companies, partners, and certain professional or regulatory user organizations.

The legal basis for processingthe data are:

  • Orano ’s legitimate interest in the accessibility of the platform for the employees concerned;
  • Contractual fulfillment regarding access to the application and its features for employees of user companies and organizations;
  • Consent for the user feedback analysis.

2/ Data collected

The application uses the following data:

  • For Orano’s employees: surname; first name; username (work email); password; and department or job title (optional); country (optional).
  • For employees of companies and organizations that use the Orano Solutions application: surname; first name; company; department or job title (optional); country (optional); email; password.
  • For all users (if consent is obtained): details of browsing history (i.e. pages visited, number of pages viewed, time spent, browser used, etc.).
  • The phone number will also be requested (optional) from users asking questions or requesting additional information in support requests.

The personal data are collected:

  • Directly from the data subject for Orano’semployees.
  • Directly from the data subject for employees of companies and organizations using the Orano Solutions application.

 

3/ Recipient(s) of the data

The personal data collected by Orano is intended solely for internal use. It will not be communicated, transferred or disclosed to unauthorized third parties without the express written permission of the data subject, unless required by law or court order.

In the event of a question being submitted via the platform, the personal data and contact details of the company employee and/or employee of the Orano Solutions user organization will be sent directly to the relevant Orano sales and technical representatives so that they can get in touch. Orano Solutions does not share its representatives’ details directly with the companies and organizations that use the platform.

Users’ data may also be accessed by employees of the company in charge of maintaining and developing the application.

 

4/ Data hosting

The personal data collected by Orano are hosted in France by Orano and are not transferred outside the European Union.

 

5/ Personal data and applicable legal framework

Orano complies with the applicable legislation, and specifically the following personal data protection laws:

  • French Data Protection Act No. 78-17 of January 6, 1978, on the protection of personal data, as amended;
  • GDPR: Regulation (EU) 2016/679 of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.

6/ Individuals rights

As an individual, you have rights in relation to the collection and processing of your personal data:

  • Right to access your data;
  • Right to rectification if your data is inaccurate, incomplete or incorrect;
  • Right to withdraw consent if the processing is based on this (which you may exercise at any time and which does not affect the legality of the processing previously carried out)
  • Right to erasure/to be forgotten (except in certain conditions, such as where a legal obligation exists);
  • Right to object;
  • Right to restrict processing;
  • Right to data portability;
  • Right to make advance directives on what will happen to your personal data if you die.

These rights can be exercised with the Data Protection Officer ( herein after referred to as “DPO“) subject to proof of identity. In case of doubt about your identity (e.g. suspected identity theft, account hacking, etc.), you may be asked for a copy of an identity document. You can contact the DPO by email at the following address: dpo@orano.group

 

6/ Period of retention of personal data

The personal data  collected will be retained for a period of three years from the last login to the Orano Solutions platform except  user’s request to delete the account.

At the end of the retention period, the data will be deleted from the systems.

 

7/ Orano Solutions cookie policy

When you first log on to the Orano Solutions site, you will be expressly asked to accept cookies from the site.

This consent is valid for 13 months.

By clicking on “I accept”, you authorize the Orano Group (the data controller) to collect information known as “cookies” from your device. We use this information to measure the audience and usage of Orano Solutions and to improve the user experience.

 

The data we collect may include information about your device, and in particular your IP address or device ID (PC, tablet or smartphone), location (country, region or city), and browsing history (webpages visited, number of pages viewed, time spent, browser used, etc.).

 

These data are not shared with third parties outside the Orano Group, except for subcontractors in charge of maintaining the application, and are stored within the European Economic Area.